FAQs for employees

September 17, 2020 UPDATE

Preguntas frecuentes para empleados

Frequently Asked Questions for Employees:

Working Remotely and Modifying Methods of Instruction at SRJC 

This FAQ was developed by the SRJC Coronavirus Taskforce in collaboration with Faculty Leadership Council (AFA, Academic Senate & Department Chairs), CFT, Classified leadership (SEIU & Classified Senate), Management team and Student leadership (SGA)

*This is an ongoing situation and portions of these FAQs will be updated as circumstances change.
 

District information

1. How long will SRJC be operating remotely?

Instruction and student services will continue to be delivered primarily using modified or remote methods through the end of the spring 2021 semester, and possibly beyond.

SRJC will continue to follow the county’s direction when determining when additional non-instructional employees may be allowed to return to campus. We will continue to monitor the changing health orders from the state and county and work with our unions on the development of protocols for reopening. For the time being, employees are expected to continue to work remotely unless they have prior approval from their supervisor to do otherwise.
 

2. Are events being canceled?

SRJC will not be holding any mass gatherings on campus through the end of the spring 2021 semester.

We have not yet made a determination as to whether an in-person commencement ceremony will be possible in May 2021. We will provide more information as the date approaches.

Per the California Community College Athletic Association, all competitive athletics have been rescheduled to spring 2021 at this time.
 

3. Will there be emergency funding available to students who need it to continue with their education?

SRJC has received federal CARES Act funds to be provided directly as emergency aid to students. Eligible students will receive emergency grants of $700. Students with greater need will be able to request grants of $1,000.  These funds are intended to help cover COVID-related expenses for students in need. Eligible expenses include course materials, technology, housing, food, health care, and childcare.
 

In consultation with the Student Government Assembly (SGA), we developed the following minimum student eligibility criteria for distribution of these funds.

In order to receive an emergency grant, eligible students must:

  • Have expenses related to the coronavirus crisis
  • Have been enrolled in a minimum of three units or non-credit courses for the fall 2020 semester.
     

It is our goal to provide emergency grants to as many students as possible regardless of their residency status. By utilizing the federal CARES funds as well as the SRJC Foundation Crisis Response Fund and state funding, we have established two different emergency grant applications that will provide support to as many students as possible.

Please visit this page to learn more about the grant options available to students.

 

4. Are free food distributions available?

Yes, SRJC is partnering with Redwood Empire Food Bank to provide free food distributions every third Monday through November. Food distributions are open to all, including students, employees and community members. All SRJC students will also receive a free $50 grocery card.

  • Sept. 21, Oct. 19 & Nov. 16
    Burbank Circle, Santa Rosa campus
    9:00am-10:00am

     

Employee information

1. Who is allowed to be at district sites during the “shelter in place” order?

  • Employees who are currently allowed to work on campus include:
  • IT employees who are performing in-person critical work to support the efforts of the district while instruction and services are operating remotely.
  • Distance Education employees who need to be on campus to provide support and professional development to employees needing assistance with remote delivery of instruction and student services.
  • District police employees who are needed to monitor our campuses and sites.
  • Custodial services employees needed to clean occupied areas.
  • Facilities operations and Capital Projects employees
  • Warehouse and mailroom employees needed to continue logistic operations
  • Limited instructional support staff to assist faculty with providing in-person instruction for select courses approved by the County Department of Public Health.
  • Classified employees who require access to systems and information not available to them remotely to perform critical duties, with supervisor and vice president approval.
     

Information regarding faculty’s ability to utilize on-campus spaces is available in the faculty FAQs.

All employees who are on campus are required under the health orders to wear facial coverings, practice social distancing, and wash their hands. We also ask that they use supplies provided by the district to clean surfaces frequently.

In the event that we have a confirmed case of coronavirus at an SRJC campus or site, we will reassess all of these protocols and permission levels and will inform the community as of any resulting changes.

We ask that all other employees of the district avoid coming to campus during the “shelter in place” order.

We understand that some faculty members and staff may need to come to a District site to pick up materials or equipment. We ask that you plan ahead and limit time in the office as much as possible.

 

2. Are employees required to wear facial coverings if on campus?

In order to comply with the orders from the State of California and the Sonoma County Health Officer, any employee who has been allowed on campus during the “shelter in place” order is required to wear a facial covering when i.) indoors or ii.) outdoors AND unable to maintain a six-foot distance from others.

The order clarifies that facial coverings can be any cloth or fabric that covers the mouth and nose, including scarves, t-shirt materials, or other fabrics.

If you do not have a mask, cannot make one or are approved to come to campus and would prefer to receive one from SRJC, please contact Manager, Employee Health & Safety Robin McHale at rmchale@santarosa.edu.
 

3. Are there any changes to vacation, PTO, and other leave time that employees should be aware of?

Because many employees were unable to use their current PTO (paid time off) due to the current situation, the District and SEIU have mutually agreed to extend the use of any remaining PTO that was set to expire June 30, 2020 through December 31, 2020.

Voluntary unpaid time off (VTO) is no longer being offered as of July 1, 2020.


4. Do employees need parking permits if coming to campus?

We are asking employees to continue to use their 2019/20 parking permit while on campus. If you need a parking permit, please contact Natalia Slasten in the accounting office at NSlasten@santarosa.edu.


5. Are STNCs allowed to continue to work?

Yes, but only if they can do so remotely.
 

6. Where can employees find resources for working remotely?

Employees and students can find information about remote resources at santarosa.edu/srjc-remote-resources.

Classified employees can also review the telecommuting FAQs, which were created in collaboration with SEIU.

More information regarding how to access Finance and Administrative operational services remotely can be found at this link.

 

Coronavirus information

1. What should I do if I believe I may have come into direct contact with coronavirus?

In order to protect our community, we have been advised that employees in this situation should self-quarantine until they have been cleared by their primary care physician or the Sonoma County Department of Health Services.  We also require that they stay away from campus until they have been cleared.  

Please alert Human Resources at 707-527-4954. HR will work with employees to conduct an initial intake process.

 

2. What if I show symptoms of respiratory infection but don’t suspect any contact with coronavirus?

In order to protect our community, we require that you stay away from campus until you have been free of a fever for 24 hours. Right now we have to work together to keep our community safe and staying home when you are sick is one way to do that. If you are sick, but feel that you have work that must be done on campus, please contact your supervisor to find a remote alternative.

You are encouraged to contact your primary care physician if you need medical advice.


3. What personal prevention efforts does the district encourage?

You can find a full list of prevention recommendations at the Student Health Services page at this link: shs.santarosa.edu/corona-virus. SRJC’s social distancing protocols are available at santarosa.edu/coronavirus-information.

Some recommendations include:

  • Hand washing (for a minimum of 20 seconds)
  • Covering coughs and sneezes with a tissue or sleeve
  • Not touching your face
  • Staying home as much as possible
  • Avoiding travel
  • Social distancing (no handshakes, using Zoom for meetings)
  • If you must be in an area with other people, maintaining six feet of personal space between individuals
     

4. What are SRJC’s recommendations regarding travel, including international and domestic?

SRJC has canceled district-paid travel until further notice. Any employee who has district travel scheduled should contact their vice president to discuss the process for cancelation. No new travel requests are being approved at this time.

We advise employees doing personal travel to follow the CDC travel guidelines. Please note that the Sonoma County health officer recommends that individuals avoid unnecessary travel out of the area for the time being.

Situations like this can create anxiety for many. Individuals who feel they may benefit from additional counseling may contact the following resource:

Employees who feel they may benefit from additional support can contact Employee Assistance Plan. This service is now also available for students. Please use company code ‘EAP can help’
 

For more information:

SRJC Coronavirus updates & information
Remote resources for students and employees
Student Health Services coronavirus webpage
https://socoemergency.org/
https://211sonoma.org/
CDC travel guidelines
You can also call the county’s 24-hour information hotline at 211 or 800-325-9604 or text COVID19 to 211211.