September 17, 2020. UPDATE
Frequently Asked Questions for Students:
Working Remotely and Modifying Methods of Instruction at SRJC
This FAQ was developed by the SRJC Coronavirus Taskforce in collaboration with Faculty Leadership Council (AFA [the faculty union], Academic Senate & Department Chairs), California Federation of Teachers, Classified leadership (SEIU, [the union for classified staff]; & Classified Senate), Management team and Student leadership (SGA).
*This is an ongoing situation and portions of these FAQs will be updated as circumstances change.
1. How long will SRJC be operating remotely?
Instruction, student services, and district services will continue to be delivered primarily using modified or remote methods through the end of the spring 2021 semester, and possibly beyond.
2. Are events being canceled?
SRJC will not be holding any mass gatherings on campus through the end of the spring 2021 semester.
We have not yet made a determination as to whether an in-person commencement ceremony will be possible in May 2021. We will provide more information as the date approaches.
Per the California Community College Athletic Association, all competitive athletics have been rescheduled to spring 2021 as of this time.
1. How will students continue classes and how will they be kept informed?
Instruction has been provided in remote formats since March 30. Faculty members are providing continuity of learning and of student services through modified methods, which will include a variety of strategies and formats. Faculty members, Department Chairs, the Academic Senate, Academic Affairs, and the All Faculty Association (AFA) are working together to identify options and assist the faculty in making this transition.
Instructors will communicate with their students to provide information specific to their classes.
2. Are student employees allowed to continue to work?
Yes, but only if they can do so remotely.
There may be instances where student employees are not retained in one department and are hired by a different department; new student employees will be hired only as needed.
3. Are students allowed on campus during the shelter in place order?
Students are directed to remain off campus unless they have permission to access on site services or are enrolled in one of the very limited number of face-to-face classes.
4. Are free food distributions available for students?
Yes, SRJC is partnering with Redwood Empire Food Bank to provide free food distributions every third Monday through November. Food distributions are open to all, including students, employees and community members. All SRJC students will also receive a free $50 grocery card.
- Sept. 21, Oct. 19 & Nov. 16
Burbank Circle, Santa Rosa campus
5. Will students have the option to repeat a course attempted during spring 2020 and fall 2020?
Yes. Due to the extenuating circumstance of COVID-19, students may repeat a course regardless of their grade earned in spring 2020 or fall 2020. The college will disregard the previous grade and credit once the course has been repeated. Documentation is not required and students must submit the Petition for Course Repetition
6. Will students have the option to change from a letter grade to a pass/no pass option for the fall 2020 semester?
Yes - Many of our courses allow students to receive a letter grade or a Pass/No Pass grade. Students who are currently enrolled in courses that allow for both options can switch to Pass/No Pass until the end of the fall semester. It is highly recommended for students to talk to a counselor before opting to switch to Pass/No Pass, since it will not necessarily be the best option for all students and could impact academic progress and/or the ability to transfer. If you have any questions about Pass/No Pass please contact Debbie Riedmuller in Admissions and Records at firstname.lastname@example.org. Please visit the Transfer Center’s website for up-to-date information.
Academic probation, dismissal, and financial aid- No Pass (NP) grades received during this semester will not affect the calculation of a student’s academic probation or dismissal status throughout a student’s lifetime enrollment at SRJC. However, the federal government still considers an “NP” as a failing grade. At this moment, NPs will affect students’ academic progress (SAP) for purposes of federal financial aid eligibility on Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), and student direct loans.
UC transfers- UCs have temporarily lifted the cap on the number of Pass/No Pass units from spring/summer 2020 that a student can use toward the 60-unit minimum required to reach junior-level standing or to complete the IGETC General Ed pattern. If you are following the seven-course pattern instead, then written composition (UC-E) and math (UC-M) will allow for “Pass” grades for courses taken in spring/summer 2020.
However, if a course taken to meet IGETC, written composition or math are part of your major requirements, we advise that you exercise caution when considering taking these classes for a Pass/No Pass grade. The UCs do not have a system-wide policy on Pass/No Pass grades for major classes. While UC Riverside and UC Irvine have both announced that "Pass" will be accepted in all major prep courses taken in spring 2020, other UC campuses have not made this announcement. Students considering a change in their major prep courses from a letter grade to Pass/No Pass should still contact any other UC programs on their list to determine what they will allow.
CSU transfers - CSUs are permitting Pass/No Pass grades for general education units toward junior-level standing (transfer admission) and major prep classes. This has been confirmed by all 23 campuses.
7. Did the college remove limits on the number of Pass/No Pass units students could take?
Pass/No Pass limits are currently waived due to the coronavirus pandemic.
The Board suspended procedure 3.10P, section 1.A, in order to temporarily remove the Pass/No Pass limits of 3 units per semester and the maximum of 12 units for all semesters. This suspension will continue through the fall 2020 semester and will remain as long as the state of emergency is in place. Students may choose the Pass/No Pass option for any courses that allow it and will not be penalized with a degree or certificate requirements.
8. Will students be allowed to drop courses if they are not able to continue their studies in fall 2020?
The state Chancellor’s Office confirmed that students will be allowed to withdraw from classes due to the current COVID situation with an Excused Withdrawal (EW) symbol on their academic records. Students will be required to submit the Drop/Withdraw Petition in order to withdraw with an EW after the deadline to drop without a W. No automatic refunds will be issued with an EW symbol. Students should view their class schedule for specific drop deadline for each course. Students receiving financial aid should consult with the financial aid office to understand implications to their student aid before dropping a course.
9. Where can I find the fall class schedule?
10. Will there be emergency funding available to students who need it to continue with their education?
SRJC has received federal CARES Act funds to be provided directly as emergency aid to students. Eligible students will receive emergency grants of $700. Students with greater need will be able to request grants of $1,000. These funds are intended to help cover COVID-related expenses for students in need. Eligible expenses include course materials, technology, housing, food, health care and childcare.
In consultation with the Student Government Assembly (SGA), we developed the following minimum student eligibility criteria for distribution of these funds.
- In order to receive an emergency grant, eligible students must:
- Have expenses related to the coronavirus crisis
- Have been enrolled in a minimum of three units or non-credit courses for the fall 2020 semester.
It is our goal to provide emergency grants to as many students as possible regardless of their residency status. By utilizing the federal CARES funds as well as the SRJC Foundation Crisis Response Fund and state funding, we have established two different emergency grant applications that will provide support to as many students as possible.
Please visit this page to learn more about the grant options
11. Do I need to purchase a parking permit for fall 2020?
No, students are not required to purchase a parking permit for fall. If you are enrolled in an on campus course, a parking permit will be mailed to you.
12. What if students need laptops to continue their education?
Students interested in participating in the laptop loan program should review this library guide for details on how to reserve a laptop or calculator for the semester. Supply is limited, but laptops are returned regularly so please be patient while we continually turn over and acquire new inventory.
If you need technology assistance please contact the Welcome & Connect Center.
Returning students who need to renew their laptop loan should contact Doyle Library at 707-527-4550 or by email at email@example.com.
Students who are not currently enrolled in classes will need to return their laptops.
13. Where can students find resources for learning, teaching and working remotely?
Note that faculty members are making different choices about the remote methods they will use to complete the semester. While many will use Canvas and other common online teaching methods, many will choose instead to provide instruction and student services, send assignments, and collect student work in other ways—for example, email, phone conferences, and in some cases through the US Postal Service. Faculty decisions depend on a number of factors, including the subject matter of the course, whether faculty members have technological resources at home, and students’ access to and comfort with technology and the Internet. Much of the information cited below pertains primarily to Canvas and other online teaching methods.
Students can find information about remote resources at santarosa.edu/srjc-remote-resources.
Remote online student services are available at onlinestudentservices.santarosa.edu.
The Welcome and Connect Center is remotely open and staff members are working online to help students get connected with remote learning technology. Students can text 888-343-4038 or email firstname.lastname@example.org to ask questions or set up a virtual appointment.
14. Is there any guidance available for students who would like to sell their books back to the bookstore or return rented textbooks?
15. How will students be able to access Microsoft Software to work from remotely?
Any student who is currently enrolled at SRJC is eligible to sign up for a free Bear Cub Office365 account, which will provide access to Word, Excel, PowerPoint, and other Microsoft tools. Please visit this link for instructions on how to sign up. If you need technology assistance please contact the Welcome & Connect Center.
16. Where can students get help accessing or navigating campus technology?
The Welcome & Connect Center invites all students to reach out for help connecting with Canvas, Zoom, MS Teams, the free versions of Microsoft 360 or any other platform that they may encounter in their new learning environment.
17. Are there any resources available for students who do not have internet at home?
1. What should I do if I believe I may have come into direct contact with coronavirus?
In order to protect our community, we advise you to self-quarantine until you have been cleared by your primary care physician or the Sonoma County Department of Health Services.
2. What if I show symptoms of respiratory infection but don’t suspect any contact with coronavirus?
Stay home until you have been free of a fever for 24 hours and contact your primary care physician or the Student Health Center.
3. What personal prevention efforts does the district encourage?
You can find a full list of prevention recommendations at the Student Health Services page
Some recommendations include:
- Hand washing (for a minimum of 20 seconds)
- Covering coughs and sneezes with a tissue or sleeve
- Not touching your face
- Staying home as much as possible
- Avoiding travel
- Social distancing (no handshakes, using Zoom for meetings)
- If you must be in an area with other people, maintaining six feet of personal space between individuals
Situations like this can create anxiety for many. Individuals who feel they may benefit from additional counseling may contact the following resource:
For more information:
- SRJC Coronavirus updates & information
- Remote student support services
- Remote resources for students and employees
- Student Health Services coronavirus webpage
- CDC travel guidelines
- You can also call the county’s 24-hour information hotline at 211 or 800-325-9604 or text COVID19 to 211211.